Sr. Public Administrative Analyst


This position will be based in Los Angeles and will provide 70% support for clinically oriented research and program projects based in Malawi, Africa. The position will also provide 30% administrative support to the program, working with UCLA faculty and staff based in both Los Angeles and Malawi. The position will provide direct oversight and/or support of ongoing and new projects being done in Malawi under a large PEPFAR/USAID grant. The USAID program grant is implemented by Partners in Hope, a Malawian NGO that has been partnered with UCLA since 2006. PIH supports HIV care and treatment throughout Malawi, with a focus on improving HIV testing, linkage to care, initiation of antiretroviral therapy, and viral suppression. UCLA maintains several faculty and staff in Lilongwe, Malawi, and is supported by several faculty based in Los Angeles.

Masters or Doctoral degree in Public Health, or similar degree (MPH, MPP, MSc, MSCR). Proficiency with basic statistical analyses using Stata, including summary statistics, chi-square, t-tests, regression, graphing, and programming for data cleaning. Experience with preparing and submitting IRB applications. Experience writing grant proposals. Excellent writing skills. Strong and highly professional and diplomatic communication skills (both written and verbal) to include interpersonal communication and email correspondence with key stakeholders and collaborators internationally and domestically. Exceptional writing skills necessary to prepare materials for scientific publications, public presentations, formal administrative reports, and other communications, often under severe time constraints. Ability to work highly independently, organize work (both electronically and paper files) with extreme attention to detail and accuracy; demonstrated skill in assessing timelines and coordinating numerous assignments and projects simultaneously under heavy and fluctuating workloads and conflicting deadlines. Demonstrated ability to multi-task and expertly manage a high work load with competing priorities and deadlines in an environment with several key stakeholders. Minimum years of 3 years recent experience working in international health research as a program or study coordinator. Proficient with Microsoft Office programs - able to work with data to create manuscript-quality tables and figures (bar graphs, pie charts); able to create PowerPoint presentations; able to convert abstracts to posters for conference poster presentations; able to do basic budgets using Excel. Proficiency with SurveyCTO, or a similar Open Data Kit software. Willing and able to perform Assistant' level tasks - Doodle polls, scheduling meetings and conference calls, formatting manuscripts, referencing manuscripts using Endnote, data entry, QI on data, arranging travel (helping with booking flights, hotel, etc.), and coordinating purchases and vendor payments. Experience working in HIV. Willing and able to travel to sub-Saharan Africa up to 2 times per year. Demonstrated expertise in protocol assessment, IRB submission and research trials budgeting. Ability to work with data to create manuscript quality tables and figures (bar graphs, pie charts); able to create PowerPoint presentations; able to convert abstracts to posters for conference poster presentations. Knowledge of research regulatory requirements. Solid ability to conduct web-based and library research to assist in the development, design, and implementation of research, including ability to use PubMed and other health science databases. Demonstrated ability to communicate effectively regarding the UCLA health sciences campus research process and related details to a wide audience (scientists, physicians, nurses, staff, sponsors and the general public). Ability to be flexible and adapt within an ever-changing, dynamic, service-oriented environment. Skill to design and manage efficient work processes, set and meet expected turnaround time goals on an ongoing basis and monitor, analyze, and improve processes. Ability to operate effectively in a team environment. Ability to establish and maintain cooperative and mutually supportive working relationships with faculty, administrators, staff, other campus units, UC system units, and sponsoring agencies and companies. Knowledge and/or experience of and/or interest in global health and international medicine issues, such as (but not limited to) maternal and child health, pediatrics, infectious diseases, HIV/AIDS, tropical medicine, non-communicable diseases, poverty and nutrition, women's health, mental health, etc. Preferred: Experience working in a resource limited setting; culturally sensitive/competent. Experience working with UCLA faculty, administrators, and staff in an academic medical center, health care or university environment. Proven ability to participate effectively in the planning and development of multidisciplinary, cross-departmental research programs and committees.

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