Administrative Specialist - Fund Manager


Under the general direction of the MSO/Sr. Fund Manager, manage the administrative support functions for the Division of Digestive Diseases research programs. Prepare all internal documentation and provide liaison to all University entities necessary for the preparation of all Department contract and grant proposals. The FUND MANAGER will be responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures; process Transfer of Funds (TOF, PPP/PTR, NPEAR), No Cost Extensions and Request Approval to Spend funds; reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, financial reports, statements and projections utilizing information from University ledgers, Query Database (QDB), and the University On-line Financial Reports; provide guidance to the PI and graduate student researchers for funded projects to assure proper expenditure; prepare and/or approve purchasing documents, expenditure invoices and other charges, and resolve any accounting problem or irregularities on a timely basis; and cooperatively design and maintain on-line and manual financial. Assist in the preparation of new research proposal applications including NIH and NSF forms, editing drafts, collaborating with investigators and gathering all the information necessary for submission; assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and Sponsored Research Negotiation progress; and ensure all necessary documents are complete and submitted. Coordinate and contribute to establishment and implementation of Departmental development program (identification of new funding sources). Ability to adapt quickly to changing priorities.

Skill in performing various accounting transactions such as debiting, crediting, reconciling expenses, preparing transfer of payroll and non-payroll expenses. Analytical skills to assess personnel and financial information practices and procedures, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions. Skills in perceiving and defining cause and effect relationships between expenditure rates and budgetary projections. Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complex financial problems. Skill in writing concise, logical and grammatically correct correspondence. Skill in working as part of a team composed of faculty, staff and administrators. Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities. Ability to use judgment when dealing with confidential information. Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities. Demonstrated ability to operate a computer with a Windows 3.1/95 environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management. Ability to accurately use 10 key adding machine. Ability to type correspondence and forms with speed and accuracy. Reading skills to comprehend University policies and procedures. General knowledge of University OCGA, including pre and post ward administration. Demonstrated knowledge and certified completion of courses in University general accounting policies and procedures including transfer of funds (TOF), purchasing (PAC), personnel and payroll (PPP/PTR), and query database (QDB - GL, PPP, and GGIS). Demonstrate knowledge of University purchasing, material management, payroll, personnel and general accounting policies and procedures. Skill in using University On-line Financial System Reports. Ability to utilize web browser for the identification of potential funding sources. Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files. Familiarity with the OMB Circular A-21, A-110, and A-133 policies and procedures regarding contract and grant management. Familiarity with HSPC/OPRS and Animal Research Regulations. Ability to obtain and maintain AIS Access. Ability to maintain strict confidentiality of information. Ability to develop & conduct presentations to faculty & administrative personnel. Knowledge of the University's Extramural funding and gift tender process. Preferred: Demonstrated working knowledge of NIH and other industry sponsored contracts, grants and clinical trials administration. Certification in University OCGA training program. Ability to manipulate and utilize existing data within QDB including use of PPP, CGIS & GL.

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