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Academic Personnel Analyst

Job Description:
Responsibilities Incumbent will be responsible for the academic review process, dossier coordination, onboarding and off boarding, salary administration and credentialing in the department.
Other duties include processing all Fellowship and Postdoctoral appointments and renewals for the department, and acting as liaison with the Dean's office, the Academic Personnel Office, and other internal and external agencies.
Coordinating with the Medical Staff Office and Prin Admin Analyst I on the initial applications and renewal applications for all providers/faculty.
Updating the departmental database with approved actions and new appointees.
Providing pertinent information to inquiries about Academic Personnel issues and privileging issues.
Providing administrative support and processing Visas and Permanent Resident requests as they arise.
Qualifications Demonstrated working knowledge of academic personnel dossiers preparation, review and submission for all actions, including appointment, merit, 4th year appraisals and promotions.
Demonstrated working knowledge of academic personnel policies and procedures governing academic actions.
Demonstrated working knowledge of voluntary faculty appointments and promotions.
Experience working in a healthcare human resources office, including knowledge of employment forms (I-9, etc.
), confidentiality, HIPAA, other required exams, and records management.
Demonstrated working knowledge of all steps necessary for initial appointment, including hire paperwork, benefits, beeper, badges, etc.
Working knowledge of University online payroll and personnel systems.
Knowledge of the application for academic leaves of absence, including FMLA, sabbatical, leave with pay, leave without pay and business leave.
Demonstrated working knowledge of initial appointment processing and renewal of appointment processing of Post-Doctoral Scholars.
Working knowledge of the policy and the UAW contract covering Post-doctoral Scholars.
Working knowledge of J-1 Visa processing and policy related to academic personnel.
General knowledge of physician on-boarding and billing processing.
General knowledge of verification of credential information and reappointment for privileges and credentialing within the UCLA system.
Excellent communication, interpersonal and customer service skills, including excellent skill in writing legible, concise and grammatically correct documentation in Standard English.
Demonstrated skill in organizing material and information in a systematic manner, set and follow-through on priorities, and maintain composure in situations involving emergencies to maximize efficiency and minimize duplicate effort while working with frequent interruptions and a heavy workload.
Ability to work independently under minimal supervision to exercise appropriate decisions, attend to many details within a short span of time, and complete assignments in a timely manner.
Working knowledge of Microsoft Email, Microsoft Word, Excel, and Access.
Ability to type with speed and accuracy.
Interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, patients and other related personnel.


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