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Administrative Specialist

ResponsibilitiesManage Partnership for Care Funds. Track fund requests and process invoices through Bruin Buy. Interfaces with Accounts Payable to ensure invoices are paid. Department's liaison to vendors to verify/confirm if claims are approved and if payment was received. Reconciles all fund requests to ensure accountability. Perform a high volume of daily administrative support functions. Maintain the Department Director and Managers' schedules in Outlook as requested. Book conference rooms for meetings. Process/prepare interdepartmental recharges when necessary. Develops monthly/quarterly reports. Interfaces with Administration, and staff at all levels within the organization to ensure information is communicated, schedules are maintained/adjusted and follow up communication is complete. Creates documents, conducts data analysis and analyzes information necessary to develop documents/presentations that are utilized for decision making. Multi-tasking: Performs various administrative duties, such as faxing, copying, generating memos, correspondence, etc. using Microsoft Word. Performs other computer applications as needed. Formats, transcribes, proofreads and edits documents as necessary. Composes letters, creates documents/presentations using Word and Power Point. Provides general administrative support, and computer assistance as needed to Director and others. Maintains Care Coordination dashboard, using ECIN database and Care Connect to conduct data analysis needed for dashboard and reports. May prepare and/or plan travel itineraries in addition to travel expenses. Others duties as necessary and/or as assigned.

QualificationsStrong written and oral communication skills. Excellent computer skills, including a working knowledge of MS Word, MS Excel, and MS PowerPoint. Calls for flexibility, excellent interpersonal skills, project coordination, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Skill in reading a medical record, sufficient to copy or transcribe information necessary to complete administrative forms. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels. Skill in accurately copying, posting or transcribing patient data, including medical record terminology and abbreviations. Skill in using the PC. General knowledge of government and third-party rules and regulations which affect the processing of authorizations necessary for billing of patient services. Working knowledge of a hospital sufficient to handle inquiries or obtain information necessary to the authorization process. Ability to work with frequent interruptions. Preferred: Bachelor's degree with an emphasis in business or healthcare. Direct experience working in a hospital or other health care setting. Excellent administrative skills, including: ability to multi-task and work independently. Experience utilizing Careconnect to access patient information. Knowledge of Bruin Buy



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