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Administrative Anaylst, Visa Coordinator

ResponsibilitiesThis Visa Coordinator is under the supervision of the Manager of Academic Actions. The incumbent serves as the Department lead for visas for Radiology employees - faculty/staff/others, special programs for international medical graduates, Medical Staff & Faculty Practice Group (FPG) activities, licensing and certification, mentoring, proctoring, peer reviews, and issuance of certificates of insurance. S/he provides support to the Human Resources (HR) office to ensure smooth operations of the academic area. S/he works to deliver HR functions and services for Radiology faculty, staff, and students, and interacts with various offices in the David Geffen School of Medicine, the UCLA Health System, and others internal and external to UCLA to accomplish goals. Coordinate the credentialing and privileging processes with the Medical Staff and FPG offices for Westwood Hospital, Santa Monica Hospital, the UCLA Medical Group, Martin Luther King Jr. Community Hospital, and all other Department locations on new and continuing physicians and allied health care employees. Maintain and monitor database of CA medical licenses, Drug Enforcement Agency licenses, and Radiology Supervisor & Operator permits to avoid expirations. Monitor compliance requirements: JCAHO, HIPPA, billing and coding training, biannual BLS certification etc. for reappointment of credentials and billing privileges to avoid delays. Manage all aspects of the processes for Department and Affiliate Assistant level faculty. Oversee and manage the Department's online peer review system that is integrated with the American College of Radiology (ACR) system and PowerScribe 360. Request COIs for faculty for their outside collaborative activities using the UC online system with Alliant Insurance.

QualificationsBachelor's degree preferred and 2 years of experience in visa coordination, credentialing, administrative analysis or field related to this position or an equivalent combination of education and experience. Working knowledge of Microsoft Office: Word, Excel, Power-Point, Access. Working experience with employee databases such as EDB, PTR, BIS. Management skills to maintain and organize complex ongoing projects. Knowledge in processing exchange visa requests for J-1, H-1, and other visa types. Knowledge of UCLA Hospital Credentialing and Privileging processes. Ability to act as liaison to faculty, staff, students and other visitors. Excellent written communication skills to compose and edit letters, memos and other correspondence using proper grammar, punctuation, spelling and syntax. Skill in prioritizing projects and assignments to complete work in a timely and accurate manner. Ability to read and follow precise written instructions for preparing documents, spreadsheets and various forms. Demonstrated skill in assessing situations, anticipating problems, gathering information or data, and recommending solutions. Ability to handle sensitive materials and confidential information with discretion and tact.



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