Bioscience Graduate Program Representative

ResponsibilitiesWant to contribute to the education and training of the next generation of bioscience researchers?
In this role, you'll be responsible for assisting in the coordination of events and programs that help graduate students succeed (e.g., research experiences, professional development, and scientific mentoring) while also building awareness of UCLA's bioscience graduate programs and promoting fellowship opportunities. You'll have the opportunity to learn about graduate student affairs and gain experience working in higher education in a position located on the UCLA campus.
You'll have excellent organizational ability, an interest in learning new skills, and the capacity to maintain productive relationships with students, faculty, and staff.
The Program Representative plans and implements a variety of programs and program components organized by the coordinating office of UCLA Graduate Programs in Bioscience, a consortium of seven Ph.D. programs in the biomedical and life sciences. The programs are related to bioscience research training and professional development.
The representative will provide support for all of the programs as a member of the program team. Programs include (but are not limited to) professional and career development seminars and workshops, support for bioscience student groups and student-led activities, fellowship opportunities, summer research experiences for prospective bioscience graduate students, training in mentoring for students and faculty, and workshops to promote inclusion and wellness in the bioscience community. Additional duties include support for general departmental functions.
The fast-paced job offers an assortment of different duties and requires an energetic person with impeccable organization skills and attention to detail, the desire to contribute to the training of the next generation of biological scientists, a growth mindset, and the ability to maintain excellent relationships with faculty, staff, and students across departments in the College of Letters and Science's Division of Life Sciences and the David Geffen School of Medicine.
Please upload a cover letter and resume, thank you

Qualifications? Skill in coordinating programs, projects, and activities as demonstrated by creating ideas, determining implementation procedures and methods, and prioritizing tasks based on program objectives, and communicating status and next actions to relevant stakeholders
? Knowledge of objectives, processes, and policies characteristic of academic settings and academic research programs
? Skill in managing timelines and expectations and proactively communicating status
? Ability to compose and edit clearly written programs reports with correct grammar, punctuation, spelling and syntax
? Skill in composing professional and effective business communication via email, phone, and face-to-face conversations
? Skills in using standard business software such as word processing, presentation, spreadsheets, portable document format, web-based business applications
? Skill in using the following business software features: mail merge, basic numerical and textual spreadsheet functions, filtered spreadsheet lists, export document to PDF format, Outlook calendar invitations
? Ability to develop and conduct surveys using online survey services (e.g. Survey Monkey)
? Ability to use online content management systems, social media, and digital image processing
? Working knowledge of concepts in business travel and procurement policies
? Ability to arrange travel reservations and plans for others
? Ability to occasionally work early mornings, evenings, and weekends
? Ability to perform light physical labor such as event set-up and breakdown and supply inventory management
? Demonstrated commitment to high-quality, detail-oriented work; continual improvement; maintenance of the highest professional standards; and critical and creative thinking

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