Senior Fund Manager

ResponsibilitiesUnder the general supervision of the Post-Award Team Lead and the Director of Research and Finance within the Department of Pediatrics/Children's Discovery Institute, oversees large divisions with complex portfolio of $6M ranging from contracts and grants to unrestricted funds. Responsible for post-award activities for the assigned divisions within the department. Serve as a division representative to interact with funding agencies, collaborating departments on campus, and the University Offices of Contracts and Grants Administration, Extramural Funds Management, Intellectual Property Administration, and Protection of Research Subjects. Review, interpret, and apply policies and procedures of University and granting agencies on department research subjects. Train junior staff in using the appropriate programs and information systems to prepare financial reports and analysis. Meet with faculty members to review the monthly reports and coordinate, update and revise changes in projections and expenses.
With minimal supervision by the Director of Research and Finance, the Sr. Administrative Analyst will set priorities and complete ongoing tasks to meet the programmatic needs, University policies, and funding agencies' requirements. The incumbent will also work independently to complete special projects assigned by the faculty researchers, Director and CAO.

QualificationsSkill performing various bookkeeping transactions such as debiting, crediting, reconciling expenses, preparing transfer of payroll expenses, and non-payroll expenses
Analytical skills to assess personnel and financial information practices and procedures
Excellent oral and written communication skills to interact effectively with diverse groups of people
Demonstrated proficiency using Microsoft Word, Excel, and Access including advanced functions
Experience using WWW browser and e-mail programs
Organizational skills to establish and maintain complex filing system
Skill in projecting, analyzing and monitoring income and expense trends on the basis of existing revenue and cost data
Knowledge of current contract and grant practices and procedures, including proposal preparation requirements
Ability to interpret and apply UC, federal, and state policies regarding contract and grant administration
Ability to set priorities, work independently, meet deadlines and follow through assignments with minimal direction
Demonstrated skills in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources;
Preferred: Knowledge of UCLA purchasing and accounting practices and procedures; Knowledge of UCLA personnel and payroll practices and procedures; Demonstrated proficiency using on-line Employment Database (EDB) and Payroll Time Reporting (PTR) systems. Ability to review EDB, PTR, and PAC.

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