Executive Support Specialist

ResponsibilitiesServing as the primary executive support to Director of Psychological Health Programs, Director of Neuropsychology and Program Manager, our Support Specialist will work with the program manager to ensure that all clinic needs are met for the Intensive Treatment Program and will maintain efficient departmental functions by working closely with internal and external staff to ensure smooth operation of administrative office.
This person will be responsible for the design and maintain databases of contact lists, photos, compliance records, etc as well as handling heavy flow of internal and external correspondence and communication.
Among other duties, they will manage extremely busy calendar and travel itinerary, including independent scheduling and coordination and will attend meetings as requested. Responsible for assistance in planning meetings, preparing and distributing agendas, and developing and maintaining meeting minutes and tracking action item follow-up.

Qualifications Comply with HIPAA and Confidentiality Policies and Procedures as they apply to the job
Comply with Department of Public Health (DPH), The Joint Commission and other accreditation and regulatory agencies standards
Adhere to all Hospital Policies and Procedures
Knowledge and adherence to Infection Control and Environment of Care Guidelines and Procedures as described in the annual education module
Demonstrates adherence to the requirements for using the electronic health record
Demonstrates understanding of institutional and department specific emergency management procedures/responsibilities to maintain personal, patient, and co-worker safety, maintains competencies in these areas, and participates in disaster/emergency related exercises and education.
Demonstrates understanding of institutional and department specific safe patient handling procedures/responsibilities and maintain a level of competency on the proper use of departmental lift equipment to ensure personal, co-worker and patient safety.

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