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Director of Admin Support Services

Job Description:
Responsibilities This position will assist with the coordination, follow-through, and resolution of high-level confidential and complex matters.
This position provides administrative and analytical support for the activities of the Executive CAO and COO.
This position will handle duties, which may include project coordination, management, as well as budget review for specific areas, as assigned and will act as a liaison with various administrative offices and directors within the Department as well as the entire University community.
Primary responsibility is ensuring organizational effectiveness by providing leadership for the multiple functions in the Executive CAO's office.
The incumbent will play a vital role in maximizing the output of administrative support staff, Directors for Academic Personnel, Education and Research and ensure effective and efficient workflow.
Qualifications Bachelor's Degree strongly preferred Project coordination skills with proven ability to deliver agreed upon objectives within expected timeframe.
Experience with coordination of multiple projects in phases.
Skill in working on projects involving clinical practice operations, call centers, administrative offices and research facilites.
Ability to read and understand legal and technical documents and financial budgets.
Ability to exercise sound judgement.
Skill in analyzing information, problems, situations, practices or procedures to define the objective.
Set task priorities and manage task schedules.
Perform effectively under conditions of frequent interruptions.
Build and participate effectively with a team and collaborate with staff, faculty, leadership and others within a demanding environment.
Demonstrated skill in using PC with Microsoft Access, Word, Excel, Outlook, Internet and Microsoft Office.
Proven history of ability to successfully relate and communicate with all levels of staff from different professional backgrounds.
Ability to write concise, logical and grammatically correct business correspondence.
Interpersonal skills and ability to communicate effectively with department leadership and staff while providing direction and clarity.
Ability to travel to multiple practice locations throughout the entire UCLA Health System.
Ability to work independently and follow through on assignments and meet deadlines.
Master's Degree preferred

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