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Division Administrator

Job Description:
Responsibilities Reporting to the Division Director, manage all of the Clinical and Research administration for the Child & Adolescent Psychiatry Division - including finance and budget, staff supervision, space and equipment, and all other day-to-day operations.
The Child Division is a large complex division comprised of fulltime and clinical voluntary faculty, staff clinicians, staff and trainees.
Qualifications Skill in managing and administering business activities in a highly complex, clinical, teaching, and research oriented environment.
Ability to create and develop new programs/services.
Strong financial skills and knowledge of accounting principles and practices.
Skill using UCLA business software: QBD, EDB, WPS, MCCS, EMPAC, etc.
preferred Skill in analyzing information, problems, procedures, and situations on a meta-level to define problem or objective, identify relevant concerns/factors, and identify patterns, tendencies, relationships, formulate logical and objective conclusions and recognize and recommend alternatives and their implications.
Excellent organizational skills to prioritize multiple projects to meet deadlines.
Ability to establish and maintain positive working relationships with faculty, staff, parents, outside vendors, campus departments, etc.
Skill in collecting and integrating information from a variety of services.
Excellent written, verbal and oral communicative skills.
Ability to negotiate and work as part of a team with related departments to accomplish service goals.
Skills in negotiating and exchanging information to solve problems, make improvements.
Extensive knowledge of and experience with University policies and procedures.
Ability to judge quickly what an issue is and take appropriate action.
Ability to apply independent problem solving, knowing when to request assistance and when independent action is needed.
Expertise, knowledge, and experience in managing complex clinical operations.
Knowledge of psychiatric and medical terminology preferred Ability to establish rapport, handle distressed, confused and/or hostile patients/visitors.


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