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Program Representative III- Fellowship Coordinator

Job Description:
Responsibilities Under the supervision of the Management Services Officer (MSO), the incumbent will coordinate activities for the UCLA-VA Geriatric Medicine Fellowship Program, Clerkship, Ground Rounds, and Academic Personnel.
The incumbent's major activities for this role include: marketing, recruitment, orientation, placement and evaluation of the Geriatric Medicine fellows, Clerkship and Ground Rounds; research, planning, overseeing the implementation of seminars, and rotations; representation of the division at evening, day and off-site educational events; maintenance and implementation of policy and procedures manual for Geriatric Medicine and other programs.
Reviews financial statements and agency reports for the Fellowship program.
Ensure compliance with ACGME requirements for Graduate Medical Education, arrange and attend monthly and quarterly committee meetings.
Serves as liaison between fellows/ faculty to relay programmatic information.
Monitors MedHub evaluation tracking system for the Division of Geriatrics, which includes evaluations for all faculty and fellows.
Coordinates the Division's academic personnel actions by assisting the faculty with the preparation and submissions of dossiers and credentialing paperwork.
Assists with Jonathan Wanagat, MD's Healthy Years newsletter distribution and responds to inquiries regarding the newsletter.
Qualifications Skill in coordinating and prioritizing the necessary steps for program implementation by working with the Academic Coordinator, faculty and others to determine program needs and establish time, place, and sequence of steps to be taken.
Ability to work independently in analyzing problems to formulate effective solutions.
Interpersonal skills sufficient to interact effectively and diplomatically with faculty, staff, funders and others by phone and in person, as well as Division colleagues and other staff.
Reading skills sufficient to understand instructions written in English text such as letters, memos and manuscripts.
Writing skills sufficient to compose letters, reports, grant proposal and marketing information independently, with correct punctuation, grammar and spelling.
Ability to speak with individuals and in front of groups to convey information accurately and clearly.
On occasion, ability to work evenings and weekends.
Demonstrated knowledge of correct usage of English grammar, punctuation and syntax.
Demonstrated word processing and typing skills sufficient to prepare any type of document with speed and accuracy.
Ability to proofread for errors in spelling, punctuation and omissions.
Ability to format for text continuity.
Ability to follow through on assignments with minimal supervision and attention to detail.
Ability to perform basic math functions.
Ability to establish and maintain cooperative working relationships with faculty and staff.
Oral communication skills to effectively receive and relay information.
Knowledge of basic budget and accounting principles.
Ability to design marketing plans.
Group process skills sufficient to represent the Division in planning meetings and meetings with advisory groups and community groups.
Ability to develop and implement policy and procedure systems for major educational programs.
Knowledge of computer systems and computer technology.
Skill in maintaining confidential paper files necessary to the Divisions goals.
Strategic planning and critical thinking skills required for short-term and long-term goals.
Ability to provide supervision for ongoing projects and time sensitive projects.
Preferred: Skill in the planning and development of health professional pre and post-graduate programs and courses including the development of educational objectives, content themes, topics, and program format and faculty requirements.
Knowledge of graduate medical education accreditation and compliance criteria.
Working knowledge of UCLA policies and procedures as they apply to funded educational programs.
Knowledge of University policies as they relate to preparation of reimbursements, payments, and deposits.
Knowledge of interdisciplinary geriatrics and gerontology curriculum for pre and post-graduate education and training.
Ability to provide technical computer assistance to others.
Skill in computer networking systems and requirements.
Knowledge of health issues of the elderly.
Knowledge of Internet and database sources and ability to access sources listed.
Knowledge of Department's current and future goals and objectives and ability to support them.
Prior experience with academic dossier preparation and submission, a plus if knowledge of using EVE and Dossier system.
Understanding of UCLA Academic Personnel policies and practices, including protocols for academic actions.
Skill in the planning and development of health professional pre and post-graduate programs and courses including the development of educational objectives, content themes, topics, program format and faculty requirements.
Knowledge of grad

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