MSO II - Division Administrator

Job Description:
Responsibilities The Division Administrator for the assigned Department of Medicine Division provides oversight and directs the administrative functions of the unit including fiscal management, staff and academic personnel administration, material management and contract and grant administration.
Incumbent must continually monitor resource allocation and assess the appropriateness of methods of accomplishing administrative tasks, identifying and implementing creative solutions to the inherent problems in the administration of a Divisional Unit.
The Divisional Unit Administrator must manager competing demands to insure that deadlines and obligations are met.
Qualifications Demonstrated skill in managing a complex organization with multiple objectives and goals, with limited resources.
Working knowledge of policies and procedures related to departmental administration in a large, urban university setting.
Demonstrated skill in managing a multi-function staff covered by diverse personnel policies and contract, including assessing and developing staffing needs and plans; demonstrated skill in recruiting, selecting, training, supervising, evaluating, and disciplining all levels of staff employees.
Demonstrated ability to establish and maintain effective working relationships and to communicate effectively with faculty, staff, administrators, students, and the public in a variety of complex, sometimes sensitive issues.
Demonstrated ability to write analytical and administrative reports and correspondence, which are clear, concise, logical and appropriate for a variety of audiences.
Demonstrated skill in management of space, equipment and material resources including developing utilization plans and justifying acquisitions.
Demonstrated computer skills to develop financial and administrative reporting systems for cost control and financial planning and analysis; recommend hardware and software purchases; trouble-shoot hardware and software problems.
Demonstrated skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication effort.
Demonstrated skill in modifying and/or adapting designs, procedures or methods to achieve organizational goals and objectives.
Skill in developing short-term and long-term goals in all areas of management.
Skill in negotiating, exchanging ideas, information and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
Proficient in Microsoft Excel.

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