Executive Assistant / Office Manager
Executive Assistant / Office Manager
Responsibilities:
Direct administrative support for the firm's four partners that include: consistently manage and
coordinate business calendars (detailed input of all scheduled conference calls, meetings and business travel);
arrange and coordinate extensive domestic travel, with some foreign travel; direct assistance with answering
the phones as needed (serving as a gatekeeper for the partners); word processing legal documents;
reviewing, researching and approving vendor invoices; draft and process monthly expense
reimbursement reports; and create and maintaining files. Perform special projects as needed.
Office Manager
Responsibilities:
Serve as Office Manager for the firm with responsibilities that include: daily management and
organization/oversight of the mail room and kitchen (includes keeping the kitchen orderly and
emptying the dishwasher); monitor office/kitchen supply inventory and manage timely ordering
of required supplies (for both office and kitchen); greet guest/deliveries to the office; check and
distribute the mail on a daily basis; serve as a main point of contact for vendors; IT
trouble shooting and liaison to IT service providers; and confirm that the conference room is
consistently well maintained and orderly before and after meetings.
Hours: 8:30 am - 5:30 pm, Monday through Friday
Qualifications
Minimum of three years of experience as an office manager/assistant
Highly organized with ability to prioritize multiple tasks
Strong attention to detail and commitment to quality
Highly experienced in Microsoft Office
Salesforce experience preferredEstimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Direct administrative support for the firm's four partners that include: consistently manage and
coordinate business calendars (detailed input of all scheduled conference calls, meetings and business travel);
arrange and coordinate extensive domestic travel, with some foreign travel; direct assistance with answering
the phones as needed (serving as a gatekeeper for the partners); word processing legal documents;
reviewing, researching and approving vendor invoices; draft and process monthly expense
reimbursement reports; and create and maintaining files. Perform special projects as needed.
Office Manager
Responsibilities:
Serve as Office Manager for the firm with responsibilities that include: daily management and
organization/oversight of the mail room and kitchen (includes keeping the kitchen orderly and
emptying the dishwasher); monitor office/kitchen supply inventory and manage timely ordering
of required supplies (for both office and kitchen); greet guest/deliveries to the office; check and
distribute the mail on a daily basis; serve as a main point of contact for vendors; IT
trouble shooting and liaison to IT service providers; and confirm that the conference room is
consistently well maintained and orderly before and after meetings.
Hours: 8:30 am - 5:30 pm, Monday through Friday
Qualifications
Minimum of three years of experience as an office manager/assistant
Highly organized with ability to prioritize multiple tasks
Strong attention to detail and commitment to quality
Highly experienced in Microsoft Office
Salesforce experience preferredEstimated Salary: $20 to $28 per hour based on qualifications.
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