Executive Assistant
Westwood, CA Westwood, CA Full-time Full-time $75,000 - $95,000 a year $75,000 - $95,000 a year 3 hours ago 3 hours ago 3 hours ago NKSFB, LLC is the largest business management firm in the country, with more than 600 employees working from seven offices in the Los Angeles and New York City area.
We work alongside the world's top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.
Job Title:
Executive Assistant Reports To:
Partner FLSA Status:
Non-Exempt Department:
Administration Salary Range:
$75,000-$95,000
Summary:
Our company is searching for someone to provide support to a partner.
Duties and Responsibilities include the following:
Attend to phone calls from clients and update partner with call list.
Schedule executive meetings inclusive of lunch and dinner.
Get lunch for partner or partner meetings as needed.
Other light errands as needed - Coffee, Bank Drops, FedEx, Post Office Receive visitors.
Prepare correspondence to clients or outside vendors.
Coordinate and arrange dial in and conference calls.
Coordinate, assemble and deliver financial meeting packages.
Schedule, book and coordinate all travel plans inclusive of:
Airfare Hotel Restaurant reservations Itinerary preparation Calendar input Review partner credit card statements for accuracy, coding and deliver to bookkeeper for payment.
Filing and organization of paperwork.
Scanning documents into company document management system Liaison between partner and IT to ensure partner equipment is working properly.
Tracking and completion of partner Continuing Professional Education (CPE) credits and Certified Public Accountant (CPA) license renewals.
Prepare and send engagement letters and demographic information sheet to new clients.
Track receipt of engagement letters, pre-signed forms and demographic information sheet from new clients.
Update client database with new client information.
Cover reception when needed.
Track tasks for partner that have been completed and are in process.
Track and record partners time sheet.
Keep track of partner miles, points and subscriptions.
Dial in phone calls for partner.
E-mail correspondence when asked.
Make personal appointments and order flowers when needed.
Help with mailing / shipping as needed Respond to urgent meeting requests via cell phone or at home when needed.
Open and sort partner mail.
Coordinate partner signing of checks, wires and urgent requests.
Strict confidentiality is required.
Other related duties as assigned.
Qualifications:
to perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills:
Competency in Microsoft applications including Word, Excel and Outlook.
Self-motivated with excellent organization skills Strong verbal and written communication skills a must Attention to detail and ability to multi-task is an asset Strong organizational and problem-solving skills Exceptional interpersonal skills Friendly and professional demeanor Ability to work well with a team and pitch in when needed Education / Experience Requirements:
High School Diploma Physical Demands / Work Environment:
Standing, walking, crouching, and regular lifting up to 15 pounds.
Frequent use of hands and reaching with hands and arms.
Regularly talking, hearing, seeing, and sitting.
Moderate to loud noise level.
Risk of electrical shock.
The salary range posted for this role represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting.
NKSFB, LLC is an Equal Opportunity Employer.
We collect your personal information when you apply for employment at NKSFB, LLC.
To learn more about our data privacy practices, please view our Employee Privacy Policy here:
http:
//www.
nksfb.
com/employee-privacy-policy/#3.
Estimated Salary: $20 to $28 per hour based on qualifications.
We work alongside the world's top artists in music, film, and television, as well as athletes, executives, entrepreneurs, and other high achievers, offering a sophisticated range of concierge-style services to meet their lifestyle management needs.
Job Title:
Executive Assistant Reports To:
Partner FLSA Status:
Non-Exempt Department:
Administration Salary Range:
$75,000-$95,000
Summary:
Our company is searching for someone to provide support to a partner.
Duties and Responsibilities include the following:
Attend to phone calls from clients and update partner with call list.
Schedule executive meetings inclusive of lunch and dinner.
Get lunch for partner or partner meetings as needed.
Other light errands as needed - Coffee, Bank Drops, FedEx, Post Office Receive visitors.
Prepare correspondence to clients or outside vendors.
Coordinate and arrange dial in and conference calls.
Coordinate, assemble and deliver financial meeting packages.
Schedule, book and coordinate all travel plans inclusive of:
Airfare Hotel Restaurant reservations Itinerary preparation Calendar input Review partner credit card statements for accuracy, coding and deliver to bookkeeper for payment.
Filing and organization of paperwork.
Scanning documents into company document management system Liaison between partner and IT to ensure partner equipment is working properly.
Tracking and completion of partner Continuing Professional Education (CPE) credits and Certified Public Accountant (CPA) license renewals.
Prepare and send engagement letters and demographic information sheet to new clients.
Track receipt of engagement letters, pre-signed forms and demographic information sheet from new clients.
Update client database with new client information.
Cover reception when needed.
Track tasks for partner that have been completed and are in process.
Track and record partners time sheet.
Keep track of partner miles, points and subscriptions.
Dial in phone calls for partner.
E-mail correspondence when asked.
Make personal appointments and order flowers when needed.
Help with mailing / shipping as needed Respond to urgent meeting requests via cell phone or at home when needed.
Open and sort partner mail.
Coordinate partner signing of checks, wires and urgent requests.
Strict confidentiality is required.
Other related duties as assigned.
Qualifications:
to perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills:
Competency in Microsoft applications including Word, Excel and Outlook.
Self-motivated with excellent organization skills Strong verbal and written communication skills a must Attention to detail and ability to multi-task is an asset Strong organizational and problem-solving skills Exceptional interpersonal skills Friendly and professional demeanor Ability to work well with a team and pitch in when needed Education / Experience Requirements:
High School Diploma Physical Demands / Work Environment:
Standing, walking, crouching, and regular lifting up to 15 pounds.
Frequent use of hands and reaching with hands and arms.
Regularly talking, hearing, seeing, and sitting.
Moderate to loud noise level.
Risk of electrical shock.
The salary range posted for this role represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting.
NKSFB, LLC is an Equal Opportunity Employer.
We collect your personal information when you apply for employment at NKSFB, LLC.
To learn more about our data privacy practices, please view our Employee Privacy Policy here:
http:
//www.
nksfb.
com/employee-privacy-policy/#3.
Estimated Salary: $20 to $28 per hour based on qualifications.
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